Human Resources Assistants, Except Payroll and Timekeeping

Ignite the potential and fast-track the career of the candidates you serve, while doing the same for yourself!

Build your career with Experis, a ManpowerGroup company. Through regular, honest and meaningful career conversations, and other tools designed to guide self-discovery, we'll help you become an expert in the in-demand world of Financial Services and forge a career path that's right for you. All while:

**• Working with our exceptional clients.** Our team gets to help some of the world's most impactful, innovative, and recognizable organizations.

**• Getting the rewards you deserve.** Our compensation includes a culture that recognizes and celebrates the contribution of our colleagues in meaningful ways that support their well-being and lifestyle, including:

o Competitive base salary plus uncapped commissions

o Comprehensive benefits include Medical, Dental, Life, Vision and Disability insurance

o 401K with a Company match

o 20 days paid time off

o Gym membership discounts

o Pet insurance

o An annual paid tropical vacation for our top performers to recognize their contributions

**• Being part of an inspiring culture.** We value and encourage the broad range of perspectives and capabilities our employee diversity brings to our organization and to our stakeholders. Fostering an inclusive culture is about more than just policies—it’s about making sure that we create an environment where talent from all backgrounds can thrive and feel comfortable so they can advance their careers and our business.

o Our six Business Resource Groups are just one way our employees can continue to build our culture of diversity, equity, inclusion, and belonging.

o We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the thirteenth year - all confirming our position as the brand of choice for in-demand talent.

How you’ll make an impact as an IT Recruiter

**• Put People to Work!**

o Putting people to work is our organization’s purpose, and your role is front and center. Use your network and our technology to identify and connect with diverse candidates to service our upcoming projects. Ensure we fully staff all projects on time.

o Service our clients by providing them with top talent, then drive deeper and consult with them on their talent needs and share how they can leverage Experis Financial Services and the larger ManpowerGroup suite of brands to solve them

o Hit your performance targets by being goal-oriented, by taking initiative, and by remaining agile in this fast-paced industry

**• Develop Relationships!**

o Authentically connect with your clients, candidates, and consultants to drive their loyalty, which allows us to put more people to work.

o Engage our current talent in our unique programs designed to provide them the development they need to be ready for their next opportunity with us.

**• Build your Career with Purpose!**

o We know your continued development fuels our future success, so we will help you grow into an expert in this fast-paced and in-demand field. After all, unlocking talent is what we do. With training, coaching and mentoring opportunities, we empower our employees with the tools they need to reach their professional goals.

o Many of our Recruiters move into Sales. It’s no wonder, given their proven ability to develop relationships and consult with our clients!

o Others dig in and build even deeper Recruiting prowess and expertise

o Still others move into Leadership roles where they unlock the potential of others

**What you’ll bring with you (aka candidate requirements)**

• At least 1 year of professional experience

• A High School Diploma

• A goal-oriented attitude, ever focused on achieving the challenge at hand

We also look for individuals with these capabilities:

• Drives Results

• Learns and Adapts

• Solves Problems

• Focuses on Clients and Candidates

• Takes Risks and Seizes Opportunities

• Plans and Organizes Work

• Leverages Evidence to Support Case

• Communicates Effectively

• Understands Talent

About Us

**Experis** ® is a global leader in IT professional resourcing, permanent recruitment, project solutions and managed services specializing in Business Transformation, Cloud and Infrastructure, Cybersecurity, Digital Workspace and Enterprise Applications. As digital transformation and acute skills shortages in tech continue unabated, Experis delivers talent with the powerful combination of in-demand technical skills together with the soft skills that are critical for business success. Through Experis Academy we work with a broad range of technical schools and universities to design and deliver curriculum for in-demand skills that can be immediately applied on the job. Experis is part of the ManpowerGroup family of brands, which also includes Manpower and Talent Solutions. To learn more, visit www.experis.com

ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate diversity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status.

A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of individuals.

Reasonable accommodation during the interview process can be provided. Contact [email protected] for assistance.

**Job:** _Human Resources_

**Organization:** _ManpowerGroup_

**Title:** _Recruiter – Experis Financial Services_

**Location:** _AZ-Scottsdale_

**Requisition ID:** _0031755_

**Job Description**

Seeking a self-motivated, experienced, and highly organized individual with good judgment and excellent communications skills to provide administrative support in Global Partners and Support (GPS) to the GMs of Software and Services Partners (SSP) and Partner Alliance Experience (PAX) and their respective teams.

**Typical duties may include but are not limited to the following:**

+ Extensive calendar management; scheduling and/or coordinating logistics,

+ Managing agendas and materials for meetings including meetings at the senior executive level, organizing dept. meetings.

+ Ensure meetings have a clearly communicated objective/expected outcome, and have meeting minutes documented after

+ Proactively reach out to schedule standing meetings with exec stakeholders in other orgs, or drive changes to standing meetings as availability of key execs change.

+ Proactive follow through on tasks to completion, with the ability to adjust to changes and interruptions

+ Coordinate external customer meetings

+ Schedule travel arrangements for individuals or teams with a very dynamic schedule and significant international travel, including visa processing and expense reports.

+ Manage purchasing requests using CPC or e-Purchasing

+ Coordinate hiring interviews for new requisitions and first day office logistics for new hires

+ Plan quarterly team events/team building opportunities for the organization

+ Provide occasional support to Group VP and Lead Admin for various tasks such as event planning and other activities.

+ Maintain the organization's internal Sharepoint website, ensuring it is regularly updated

+ Maintain updated organization org charts and PDLs

+ Manage office supplies and equipment procurement

+ Team communication - serve as an information resource/communication channel for policies and procedures

+ Create a positive teamwork environment, finding opportunities for recognition and improving team culture

+ Effective time management to ensure best use of team's time and prioritization

**A successful candidate will have:**

+ Willing to function in an interrupt-driven environment; handle multiple issues and/or responsibilities and meet deadlines without reminders

+ Proven track record of working with Intel senior management offices

+ Excellent written and verbal communication skills with all levels of employees and management

+ Exhibit a high degree of judgment and discretion in handling confidential information and situations

+ Strong attention to detail, follow-through, professional/pleasant demeanor, and teamwork skills

+ Judgment and decision-making ability to resolve problems

**Qualifications**

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This Position is not eligible for Intel immigration sponsorship.

Minimum Qualifications:

+ 5 plus years of administrative experience.

Preferred Qualification:

+ Experience with working with culturally diverse groups located across multiple geographies.

+ Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Workday is preferred.

+ Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams.

+ Experience with calendar management including coordinating complex meetings that require senior management attendance, and video conference room booking

+ Experience booking domestic and international travel

**Inside this Business Group**

Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customer voice and deliver solutions that accelerate their business. We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.

**Posting Statement**

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

**Benefits**

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here. (https://jobs.intel.com/en/benefits)

Annual Salary Range for jobs which could be performed in US, Colorado, New York, Washington, California: $62,481.00-$93,457.00 (Hourly Role)

*Salary range dependent on a number of factors including location and experience

**Working Model**

This role is available as a fully home-based and generally would require you to attend Intel sites only occasionally based on business need. This role may also be available as our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. **In certain circumstances the work model may change to accommodate business needs.**

Are you interested in working in a dynamic environment that offers opportunities for professional growth and new responsibilities? Are you interested in helping clients drive alignment with their business, improve organizational and human resource performance and establish a culture focused on adding business value? That is what the new generation of human resource transformation is all about. If you are seeking a role that offers you the opportunity to advise Government and Public Services (GPS) clients through critical and complex issues, while allowing you to develop personally and professionally, consider a career in Deloitte's Human Capital practice.

Work you'll do

As a Project Delivery Specialist for our Federal Sector Client, you will:

+ Apply your experience and knowledge in recruiting services and technologies to drive day-to-day execution of Recruitment operations, including engagement with applicants, interaction with client business units, and management of recruitment services performance

+ Advise and execute on the strategies for recruiting and hiring of client employees, to include influencing hiring schedules/sequence, target candidate definition, and candidate sourcing strategies

+ Run end-to-end recruiting and hiring lifecycle operations, to include job definition, candidate sourcing, candidate evaluation, candidate selection, candidate management/tracking, interview logistics, candidate selection, and job offer

+ Interact across HR and agency business units to understand and plan for hiring needs and position details, and facilitates steps across the hiring process (e.g., interviewing)

+ Manage multiple active candidates within the recruiting lifecycle at any given time, providing high-quality candidate experiences while managing and reporting to client on candidate progress

+ Maintain data across multiple systems and steps in the process, for multiple candidates at a time

+ Leverage understanding of position classification as it pertains to establishing job specifications, minimum qualifications, and job-related duties

+ Determine most effective recruitment methods and channels

+ Identify recruitment/advertising channels such as job fairs, college recruiting, digital marketing, social media outlets, tutorial videos, etc.

+ Provide detailed, data-driven analysis of recruitment activity effectiveness

+ Perform marketing efforts to attract new talent and support recruitment activities

+ Support candidates through client's application process

+ Provide a full range of position design, compensation, pay, workforce recruitment strategy

+ Advise managers at all levels of HR related issues including staffing requirements, resources, and problems impacting the organization

+ Develop long-term and short-term staffing plans to meet mission requirements, human capital losses, change in competencies, career development and reorganizations.

+ Manage the recruitment, placement, personnel processing, position classification and position management services for activities within the organization

+ Utilize and maintain a working knowledge of marketing tools to publicize recruitment events (email, websites, presentations, social media, speeches, publications, official message traffic, banners, printed materials, and other promotional means)

+ Takes photos as appropriate to accompany public relations materials or for future advertising use

+ Handle sensitive Personally Identifiable Information (PII)

+ Notify candidates of selection/rejection after hiring managers have made their determinations

The team

Deloitte's Government and Public Services (GPS) practice - our people, ideas, technology and outcomes-is designed for impact. Serving federal, state, & local government clients as well as public higher education institutions, our team of over 15,000+ professionals brings fresh perspective to help clients anticipate disruption, reimagine the possible, and fulfill their mission promise.

The Human Capital As A Service (HCAS) offering helps clients sustain organizational performance and enable ongoing insights into the organization with a comprehensive set of services and solutions that extend the capabilities of the organization with products, solutions, and operate capabilities provided as a service.

Qualifications

Required:

+ Bachelor's degree required or equivalent work experience

+ 4 years of overall work experience

+ Experience with full lifecycle end-to-end recruiting, preferably in a state, local, or federal government environment

+ Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

+ Must be able to obtain and maintain the required clearance for this role

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $ 95,000 to $ 158,000 .

Information for applicants with a need for accommodation: https://www2.deloitte.com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.html

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Office Administrator / Sedona, AZ / Urgent Need

Sedona, AZ

**Onsite**

Contract

$20/hr - $21/hr

Global leader in residential real estate franchising and brokerage is seeking an Office Administrator for an onsite opportunity in Sedona, AZ.

The Office Administrator is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Office Administrator plays a key role in coordinating all the activities involved in, listing, sales and closings of properties. The Office Administrator is very instrumental in the smooth operation of the office. The majority of the duties of this position must be performed without delay. This is a critical position affecting almost every aspect of the operation of the sales office.

Contract Duration: 3 Months

**Required Skills & Experience**

+ High School Diploma or equivalent.

+ Two or more years’ experience in a customer centric business environment with administrative responsibility.

+ Proficiency in Microsoft Office Suite and internet-based software.

+ Critical problem-solving skills. Strong communication skills, verbal and written.

+ Ability to interact successfully with both internal and external customers at all levels.

+ Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions.

+ Ability to multi task, prioritize and be flexible with changing business needs in a team environment.

**What You Will Be Doing**

Daily Responsibilities

+ Manage aspects of transactions including: including data entry, handling earnest money (checks), scanning documents, following up with agents or staff when there are missing items or changes, ordering signs, etc.

+ Support Manager with onboarding of new sales associates, educate sales associates on office equipment, transaction processing and other office systems, provide consistent level of support in the processing of all sell/buy transactions.

+ Complete branch accounts payables and receivables, obtain necessary approvals and submit to accounting department.

+ Complete all office administration tasks, including general office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.

+ Ensure all agents have a current real estate license. Notify branch manager if an agent has not renewed their license. Send renewed license to Licensing Department in a timely manner.

**You will receive the following benefits:**

+ Medical Insurance - Four medical plans to choose from for you and your family

+ Dental & Orthodontia Benefits

+ Vision Benefits

+ Health Savings Account (HSA)

+ Health and Dependent Care Flexible Spending Accounts

+ Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance

+ Hospital Indemnity Insurance

+ 401(k) including match with pre and post-tax options

+ Paid Sick Time Leave

+ Legal and Identity Protection Plans

+ Pre-tax Commuter Benefit

+ 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

**Posted by:** Jennifer Reynolds

**Specialization:** Administrative / Clerical

Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the primary point of contact to the Air Force Reserve Command Recruiting Service (AFRC RS), Recruiting Flight assigned personnel, for all administrative support programs such as task management, financial and resources management, Government Purchase Card (GPC) program, safety program, and others. Responsibilities Directly assists the Flight Chief in management of administrative office support programs. Performs a variety of technical tasks related to budget execution and records maintenance for the flight. Serves as the flight liaison for supplies, equipment control, and property accountability. Performs clerical and administrative work in support of the flight/organization. Performs as flight receptionist and administrative support for lead generations. Requirements Conditions of Employment Qualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes knowledge of an extensive body of policies and procedures governing overall unit administrative and recruiting service functions and operations; administration of administrative office support programs such as task management, Government Purchase Card (GPC) program, safety program, Information Technology Asset Management (ITAM) accounts, security, supply and drug demand program; knowledge of a body of budget and financial management regulations, practices, procedures, and policies related to financial management activities; monitors status and availability of authorized funds ensuring funds are available and properly executed; knowledge of various office automation software processing procedures and function keys to develop methods to produce a wide variety of documents; knowledge of a body of established rules, procedures, policies, regulations, precedent case files, and programs to perform the technical, personnel, administrative and operational support work of the organization and provide a variety of support and assistance to assigned personnel. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-05 level is required to meet the time-in-grade requirements for the GS-06 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs. Knowledge of an extensive body of rules, procedures, policies, and processes covering the review, validation, and submission of a wide range of funds management and financial transactions under appropriated funds and reimbursable accounts to process and extract budgetary data from a variety of forms, documents, and reports. Knowledge of procedures and processes regarding such actions as ordering supplies and equipment, disposition and inventory of supplies, office equipment, and government vehicles. Skill in performing arithmetic computations and ability to prepare and maintain a variety of financial records. Ability to communicate effectively, both orally and in writing, using tact and courtesy. Ability to plan and organize management programs and functions of an organization. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Additional Information Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist. Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement. Direct Deposit: All federal employees are required to have direct deposit. If you have questions regarding this announcement and have hearing or speech difficulties click here.

At National Bank of Arizona, we are a community of professionals with relationships at our core. We strive to promote an engaging environment with accessible leadership and on-going employee development. National Bank of Arizona was founded on the premise of building local relationships, we pride ourselves on providing our clients, shareholders and each other the best possible tools, resources and opportunities. Our workplace culture is based on inclusivity and collaboration, so we can give our customers as well as our employees the best possible environment to thrive. More than 35 years later, our approach has not changed. At National Bank of Arizona, the possibilities are endless – come for the job, stay for a career. Top candidates must be able to multitask, prioritize, organize, master scheduling in a high volume, fast-paced environment.

NBAZ is looking for a seasoned Administrative Assistant to join Arizona’s #1 Community Bank in our Biltmore Corporate/Phoenix office.

Essential Functions:

+ Provides a variety of administrative and staff support services to an organizational unit, which may include:

+ Document preparation—creating and formatting documents electronically, including reports, complex spreadsheets (Excel), presentations (PowerPoint), and other related documents.

+ Anticipate needs and show flexibility and willingness to adapt in a fast-paced, environment.

+ Relationship building with all people inside and outside the organization.

+ Calendar maintenance, travel coordination, and preparing expense reports.

+ Event and meeting planning and coordination, conference room scheduling.

+ Phone management, processing mail, and maintaining reports and other pertinent data.

+ Assistance with the preparation of records, statistics, budgets, and reports regarding operations, personnel changes, etc.

+ Assistance with various programs, projects, and/or processes specific to the operating unit served.

+ Administrative liaison activities with others outside the company related to purchasing, personnel, facilities, and operations.

+ Employee training or assistance.

+ Other duties as assigned.

Qualifications:

Requires a High School diploma or equivalent and high degree of office, administrative, clerical, word processing, or related experience.

+ A combination of education and experience may meet requirements.

+ Experience supporting senior level team, must have excellent organizational and communications skills, both verbal and written.

+ Intermediate/Expert proficiency in MS Word, Excel, Teams, Outlook, and PowerPoint is required. Banking/Finance and Salesforce CRM experience highly desirable.

+ Must possess mobility to work in a standard office setting.

+ Knowledge of departmental processes, procedures, banking and/or departmental products.

+ Ability to analyze, resolve and handle project coordination with exceptional project and problem resolution skills.

Schedule: Monday – Friday: 8:00 A.M. to 5:00 P.M.; 40 Hours

Benefits:

+ Medical, Dental and Vision Insurance - START DAY ONE!

+ Life and Disability Insurance, Paid Parental Leave and Adoption Assistance.

+ Health Savings (HSA), Flexible Spending (FSA) and dependent care account

+ Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays.

+ 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience.

+ Mental health benefits including coaching and therapy sessions.

+ Tuition Reimbursement for qualifying employees.

+ Employee Ambassador preferred banking products.

Req ID: 064483

Equal Opportunity Employer

It is the policy of this corporation to provide equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, age (40 and over), sex, pregnancy, gender, disability, national origin, ethnic background, citizenship, veteran status, sexual orientation, gender identity and expression or any other characteristic protected by applicable law. This policy is established and administered in accordance with all applicable federal, state, and local laws.

If you are an individual with disabilities who needs accommodation, or you are having difficulty using our website to apply for employment, please contact us at (801) 844-7628, Mon.-Fri. between 9 a.m. - 5 p.m. MST.

Click here to view applicable Federal, State and/or local employment law posters.

Administrative Assistant II - Development Services Planning

Print (https://www.governmentjobs.com/careers/gilbert/jobs/newprint/4498726)

Apply



Administrative Assistant II - Development Services Planning

Salary

$20.65 - $29.95 Hourly

Location

90 E. Civic Center Drive, AZ

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

24-0236

Department

DEVELOPMENT SERVICES

Opening Date

05/08/2024

Closing Date

5/14/2024 11:59 PM Arizona

+ Description

+ Benefits

+ Questions

We Are Seeking

With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II serving the Planning Division within the Development Services Department.

The Administrative Assistant II reports to the Planning Manager. The primary function of this position is to provide administrative support to the Planning Division within Development Services. This role is customer service focused by providing excellent service towards internal and external customers to build and maintain positive working relationships. This role displays a high degree of professionalism and contributes to the credibility and success of the Planning Division. Essential duties of this position include, but are not limited to; preparing and processing invoices or statements for accounts payable and receivable; providing administrative support for Commission/Board hearings including meeting set-up, coordinating legal advertisements, creating agendas, and acting as a liaison with the meeting minute taker; organizing planning materials for record retention; assisting with tracking budget and department information, such as maintaining balances, researching discrepancies and preparing basic financial reports; updating, maintaining and retrieving information from files and automated information systems; incorporating data into assigned records and documents; supporting the development and compilation of report and summaries and generate automated reports from system. Additionally, this role is responsible for maintaining and monitoring inventory for assigned area which includes preparing the necessary paperwork for reordering and restocking supplies.

The Development Services Department is located at 90 E. Civic Center Drive and is currently working in a hybrid environment, with partial remote work. Modified work privileges are approved at the sole discretion of the department director; as such, the department reserves the right to modify or discontinue modified work arrangements at any point.

We anticipate interviews will be held the week of May 20, 2024, with a potential start date of Monday, June 10, 2024.

About You

You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

+ High School Diploma or GED.

+ Three Years of Customer Service and/or Administrative Experience.

+ Associate degree in business management or closely related field highly desirable, but not required.

Essential Duties:

+ Communicates with commissioners and Board members to set up monthly hearings.

+ Coordinates with Assistant Town Attorneys on legal advertisements for publication in the newspaper.

+ Create agendas for Planning Commission, Board of Adjustment, and Zoning Hearing Officer hearings.

+ Coordinates with minute taker for public hearing minutes.

+ Creates basic spreadsheets, reports, and databases. Gathers and compiles data for reports. Interprets routine data, recognizes common irregularities, and reports these to the supervisor. Verifies and audits to make sure data input in systems and databases is accurate and will review discrepancies as needed. Tracks the status of projects and documents in various databases, which may include tracking progress, expenses, contracts, warranties, invoices, purchase orders or requisitions.

+ Provides administrative support by monitoring expenditures and routinely tracking department/ division/project budget(s). Assists with budget and fiscal activities by researching, auditing, and obtaining data for budget development, running reports and queries of financial data, reconciliation of the budget, and monitoring expenditures.

+ Processes and reviews general financial, and/or purchasing functions and entries, which may include accounts payable, assisting with requisitions, service orders, invoices, purchase orders, check requests, purchasing card reconciliations, maintaining, and reconciling cash and deposits, and collecting money from customers.

+ Generates a variety of routine and non-routine documents, which may include reports, flyers and/ or marketing materials, templates, surveys, letters, memos, notices, forms, agendas, schedules, and/or other related materials. Assists in preparing and putting together manuals and other resource documents. Issues, receives, and types various applications, reimbursements, permits and forms.

+ All other duties as assigned.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

We Are Team Gilbert

Gilbert is on a mission to be the City of the Future. We choose to “Anticipate. Create. Help people.” With over 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future. Gilbert has been named among the top 100 Healthiest Employers, the Most Prosperous City in the Country, Best Place to Live, Work and Play, Arizona’s Most Admired Companies to Work For, and more. (https://www.gilbertaz.gov/about-us/team-gilbert/awards-accolades)

We hire people who share our aspiration to be driven, kind, bold, and humble. Join Team Gilbert, and help us shape a new tomorrow, today: https://youtu.be/ftB0lKDltvc

Up For the Challenge

In addition to a competitive salary, Gilbert offers a comprehensive benefits package that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more.

Join Team Gilbert and make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community and get excited about doing interesting work that matters, then why not click that "Apply" button at the top there? We can't think of a better place to put your talents to work.

Let's get this adventure started!

Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance.

01

In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether you accept these terms by checking the appropriate response below.

+ Yes

+ No

02

Do you have a high school diploma or GED?

+ Yes

+ No

03

Do you have at least three years of administrative and/or customer service experience?

+ Yes

+ No

04

Do you have an Associate's Degree or Higher in Business Management or a closely related field?

+ Yes

+ No

05

If you indicated you do have an Associate's Degree or higher in Business Management or a related field, please describe your degree and area of study in the space below. If not, please enter N/A.

06

How many years of experience do you have providing administrative and clerical support to multiple functions within a work area?

+ No experience in this area

+ Less than one year

+ 1-2

+ 2-3

+ 3+

07

If you indicated you do have experience providing administrative and clerical support to multiple functions, how many employees did you directly support?

+ None

+ Less than 10

+ 10-20

+ 20+

08

If you indicated you do have experience as outlined in the two previous questions, please describe in detail your experience in the space below. If not, please enter N/A.

09

How many years of experience do you have in customer service?

+ No experience in this area

+ Less than one year

+ 1-2

+ 2-3

+ 3+

10

If you indicated in the previous question, you do have this type of experience, please describe it in the space below. If not, please enter N/A.

11

How many years of experience do you have in accounts payable?

+ No experience in this area

+ Less than one year

+ 1-2

+ 2-3

+ 3+

12

If you indicated in the previous question that you do have this type of experience, please describe it in the space below. If not, please enter N/A.

13

How many years have you prepared written business communications for an organization, to include proofreading for grammar, punctuation, spelling, and organization?

+ No experience in this area

+ Less than one year

+ 1-2

+ 2-3

+ 3+

14

If you indicated in the previous question, you do have this type of experience, please describe it in the space below. If not, please enter N/A.

15

Please indicate your level of proficiency with Munis or a similar enterprise-level information management system.

+ No experience with Munis or similar enterprise-level information management system

+ Beginner

+ Intermediate

+ Advanced

16

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

17

Please indicate your level of proficiency with MS Word.

+ No experience with MS Word

+ Beginner

+ Intermediate

+ Advanced

18

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

19

Please indicate your level of proficiency with MS Excel.

+ No experience with MS Excel

+ Beginner

+ Intermediate

+ Advanced

20

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

21

Please indicate your level of proficiency with MS Outlook.

+ No experience with MS Outlook

+ Beginner

+ Intermediate

+ Advanced

22

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

23

Please indicate your level of proficiency with OnBase: Unity Client and Hyland Agenda Management.

+ No experience with OnBase

+ Beginner

+ Intermediate

+ Advanced

24

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

25

The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):

+ Veteran

+ Disabled Veteran

+ Veteran's Spouse/Surviving Spouse

+ Disabled Person

Required Question

Agency

Town of Gilbert

Address

50 E. Civic Center Drive Gilbert, Arizona, 85296

Website
https://gilbertaz.gov/jobs

Apply

Please verify your email address Verify Email

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Start your career with a growing company!

Allied Universal is currently seeking a Regional Recruiter to develop and execute all recruiting strategies and operations, within an assigned region, to ensure an ongoing pool of available and qualified candidates to meet the branch hiring needs.

+ Pay: $47,000 yearly

+ High volume recruiting role

+ On-site, full cycle recruitiing

**KEY RESPONSIBILITIES:**

+ Identify and develop specific recruiting strategies to build an ongoing, ready pipeline of qualified candidates to meet the company’s hiring needs at all times. Strategies must be all encompassing to incorporate all available recruitment sources, while building a consistent approach across the assigned region.

+ Partnering with the Director – Field Recruiting, Regional Vice Presidents, Branch Managers, and Operations Managers in assigned region, develop strategies to proactively recruit and meet hiring needs. Attend branch meetings as agreed with branch management, and present strategies and ideas for expanding “spinning plates”. Constantly review and strategize with branches on Open Post reports, upcoming new account needs, and replacement personnel needs.

+ Work with Director – Field Recruiting and other Regional Recruiters to develop and maintain a “Recruiting Toolbox” of ideas, flyers, brochures, and methods that can be modified and adapted to each hiring need and region as appropriate. Includes creating a “Resource Binder” of all existing (and ongoing new) recruiting techniques and resources, contact names and numbers, frequency, effectiveness, etc.

+ Assist in the development of a “policy and procedure” for the recruiting process to build consistency and continuity, as well as ensure full utilization of all available resources.

+ Provide support, training and assistance to branch staff within region in managing applicant tracking within the automated applicant tracking system, as well as managing specific areas of ATS related to recruiting activities (i.e., posting job openings, etc.)

+ Administer recruiting measures and provide analysis and recommendations for adjusting techniques and strategies to meet targets. Includes completing weekly or monthly reports on hiring, effectiveness of recruiting sources, costs vs. return on investment, projections for future growth, and other useful data as directed by the Director – Field Recruiting. Be able to turn analysis into action plans by proactively anticipating and responding to trends.

+ Review existing branch hiring and interviewing practices and make recommendations to improve effectiveness and efficiency. Involves making regular branch site visits, analyzing existing methods, learning about unique branch needs, and establishing effective strategies to drive the applicant hiring process for better interview to hire ratios. May also conduct training and/or coaching on effective interview techniques, and make recommendations for improving applicant processing techniques within responsible branches.

+ Assist with in-branch hiring activities on a planned or periodic ‘as needed’ basis, by holding branch hiring events, and assisting in interviewing and hiring process during peak times, or for special hiring events.

**QUALIFICATIONS:**

+ Minimum high school diploma (or equivalent GED) required, with 3-5 years of related experience recruiting in a fast-paced, high volume environment preferred.

+ Proven experience turning goals into action by creating and executing strategies and plans to achieve objectives. Must be goal-oriented with demonstrated ability to interact successfully in unfamiliar or new environments to accomplish hiring goals.

+ Energetic, driven personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines. Must be able to work independently and be self-directed, but also take direction from all levels of managers within the assigned region, which may result in having to re-prioritize work activities on a regular basis.

+ Must be proficient in all Microsoft Office applications. Should have good comfort level with integrating multiple applications to streamline operations through technology solutions. Effective use of technology to create meaningful reports and measurements required.

+ Professional, articulate and able to use good independent judgment and discretion.

+ Must possess a valid Driver’s License with at least one year of driving experience, a clean driving record (no major violations within last 36 months, no more than 1 accident in last 24 months, no more than one minor moving violation in last 24 months), a minimum level of insurance as required by Company policy, and the ability to safely operate a vehicle required., and have a reliable vehicle for regular driving between recruiting locations and branches within region.

+ Must have the flexibility and ability to travel periodically/regularly, depending on company needs, with some overnight travel required.

+ Outstanding verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player.

**Allied Universal® is an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

**Allied Universal® is an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

**Job ID:** 2024-1209478

**Location:** United States-Arizona-Phoenix

**Job Category:** Human Resources

We are looking for a Healthcare Recruiter who possesses grit, works efficiently, and is driven by KPIs. In this role, you will be responsible for sourcing, screening, and hiring top talent for various positions, including Medical Assistants (MAs), Care Navigators, Registered Nurses (RNs), Licensed Master Social Workers (LMSWs), and Center leadership roles.

**Responsibilities:**

- Utilize innovative sourcing strategies to attract qualified candidates.

- Screen resumes and conduct initial interviews to assess candidate fit.

- Coordinate and schedule interviews with hiring managers.

- Manage the full recruitment lifecycle, from job posting to offer negotiation.

- Meet and exceed key performance indicators (KPIs) related to recruitment metrics.

- Provide exceptional white glove service to candidates and hiring managers.

- Build and maintain relationships with internal stakeholders and external partners.

**Qualifications:**

- Minimum of 2 years' experience in healthcare recruitment.

- Strong business acumen and polished communication skills.

- Ability to work independently and prioritize tasks in a fast-paced environment.

- Experience recruiting for a variety of healthcare roles, including clinical and administrative positions.

- Proficiency in applicant tracking systems and other recruitment tools.

- Comfortable with a hybrid work arrangement, primarily remote with occasional office visits.

**Competitive salary ($80,000 - $85,000 per year)**

If you are a motivated Healthcare Recruiter with a passion for finding top talent and delivering exceptional service, we want to hear from you!

***Note: This position is primarily remote, with occasional office visits required.***

We are looking for a Healthcare Recruiter who possesses grit, works efficiently, and is driven by KPIs. In this role, you will be responsible for sourcing, screening, and hiring top talent for various positions, including Medical Assistants (MAs), Care Navigators, Registered Nurses (RNs), Licensed Master Social Workers (LMSWs), and Center leadership roles.

**Responsibilities:**

- Utilize innovative sourcing strategies to attract qualified candidates.

- Screen resumes and conduct initial interviews to assess candidate fit.

- Coordinate and schedule interviews with hiring managers.

- Manage the full recruitment lifecycle, from job posting to offer negotiation.

- Meet and exceed key performance indicators (KPIs) related to recruitment metrics.

- Provide exceptional white glove service to candidates and hiring managers.

- Build and maintain relationships with internal stakeholders and external partners.

**Qualifications:**

- Minimum of 2 years' experience in healthcare recruitment.

- Strong business acumen and polished communication skills.

- Ability to work independently and prioritize tasks in a fast-paced environment.

- Experience recruiting for a variety of healthcare roles, including clinical and administrative positions.

- Proficiency in applicant tracking systems and other recruitment tools.

- Comfortable with a hybrid work arrangement, primarily remote with occasional office visits.

**Competitive salary ($80,000 - $85,000 per year)**

If you are a motivated Healthcare Recruiter with a passion for finding top talent and delivering exceptional service, we want to hear from you!

***Note: This position is primarily remote, with occasional office visits required.***

**Pay Details:** $80,000.00 to $85,000.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.

Exciting Healthcare Recruiter opportunity! Come join a growing team that is focused on giving seniors a great experience! We care and our core values are important to us! If you would like to make an impact, you may be the right fit for this opportunity!

**Main Duties/Responsibilities will be recruiting for MAs, Care Navigators, RNs, LMSWs, and Center Leadership roles.**

**Must Have: 2 years of experience, be polished with good business acumen, and give white glove service. Be able to work fast to fill roles and have grit!**

Pay is $80-85k

Great benefits with an organization that is growing!

If qualified, please apply and include your resume. You may also send your resume to [email protected]. Must include Recruiter on the subject line. Thank you!

**Pay Details:** $80,000.00 to $85,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.