Office Clerks, General

Description

We are on the hunt for a meticulous Accounts Receivable Clerk to become part of our team within the Real Estate & Property industry, stationed in Scottsdale, Arizona. This role entails handling tenant billing/chargebacks, collections, keeping precise account records, and resolving account discrepancies. Prior experience in the commercial real estate industry preferred.

Responsibilities:

• Review and monitor A/R inbox daily for correspondence

• Keep tenant records up-to-date and precise

• Ensure the smooth running of billing processes

• Handle cash applications efficiently, including bank deposits

• Conduct collections, chargebacks, research and post unidentified deposits

• Perform account reconciliation, bank and credit card reconciliation

• Manage commercial collections effectively, including monthly statements, demand letters/defaults, etc

• Research and respond to tenant correspondence/inquiries

• Backup to A/P as needed

Requirements

• Minimum of 2 years of experience in Accounts Receivable (Real Estate & Property industry preferred)

• Proficient in Account Reconciliation, ensuring accuracy and efficiency in financial records

• Experience with Commercial Collections, resolving customer billing problems and reducing accounts receivable delinquency

• Proficient in Microsoft Excel, utilizing it for efficient data management and analysis

• Experience with Yardi software, used for property management and accounting tasks

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

Description

Our client, in the manufacturing industry, is in need for a Part-Time (PT) Bookkeeper to join their team on a long-term contract basis! This would be in the central/east-side of Tucson, and will be working for about 8-16 hours per week, 1-2 days a week as needed. Ideally looking for candidates with strong background in QuickBooks Desktop, and who can help with Bank Reconciliations, and the month-end close.

Responsibilities

• Accurate and efficient processing of customer credit applications.

• Keeping up-to-date and precise customer credit records.

• Handling customer inquiries and resolving them in a timely manner.

• Regular monitoring of customer accounts and taking appropriate actions when required.

• Assisting in the preparation of invoices.

• Conducting account reconciliation tasks.

• Handling both Accounts Payable (AP) and Accounts Receivable (AR).

• Performing bank reconciliations.

• Ensuring accurate data entry and updating of records.

• Utilizing Microsoft Excel for various tasks.

• Assisting in month-end close procedures.

• Utilizing QuickBooks for various bookkeeping tasks.

Requirements

• Minimum of 3 years of experience in a bookkeeping role

• Proficiency in Bank Reconciliations

• Strong Bookkeeping skills

• Proficiency in Microsoft Excel

• Experience in Month End Close processes

• Proficiency in QuickBooks Desktop

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

*Havasu Regional Medical Center*

Who We Are:

*People are our passion and purpose.*Come work where you are appreciated for who you are not just what you can do. Havasu Regional Medical Center is a 171-bed hospital that offers a broad scope of services in major medical disciplines. A medical staff of more than 33 affiliated physicians represents a broad cross-section of expertise in 31 medical specialties.

Where We Are:

Lake Havasu City has earned the reputation as the outdoor recreation mecca of the southwest. Blessed by an ideal climate, captivating scenery, beautiful yet rugged mountains, tranquil desert and the azure waters of the Colorado River, Lake Havasu's 45-mile long lake is an oasis of natural beauty.

Why Choose Us:

· Health (Medical, Dental, Vision) and 401K Benefits for full-time employees

· Competitive Paid Time Off / Extended Illness Bank package for full-time employees

· Employee Assistance Program – mental, physical, and financial wellness assistance

· Tuition Reimbursement/Assistance for qualified applicants

· Professional Development and Growth Opportunities

· And much more…

Position Summary:

The primary purpose of the unit clerk position is to assist the professional nursing staff. Performs various duties related to the assigned nursing unit in accordance with established Hospital Policies and Procedures. Performs administrative/clerical duties in support of an assigned area.

Reports to Clinical Nurse Manager Telemetry and Director Telemetry.

FLSA: Non-exempt

Minimum Qualifications:

*Minimum Education*
X High school diploma or equivalent preferred
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*Required Skills*
Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.
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*Required Skills*
Certifications:
X Basic Life Support (BCLS) within 30 days of hire

EEOC Statement:

Havasu Regional Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status, or any other basis protected by applicable federal, state, or local law.

**Job:** **Administration/Clerical*

**Organization:** **Havasu Regional Medical Center*

**Title:** *Unit Clerk - FT*

**Location:** *Arizona-Lake Havasu City*

**Requisition ID:** *7430-7883*

**Company :**

Highmark Inc.

**Job Description :**

**JOB SUMMARY**

This job resolves standard and occasional non-standard customer inquiries, comments, and concerns by applying a seamless and positive customer experience gained through many recurring cycles of on the job work engagement.

**ESSENTIAL RESPONSIBILITIES**

+ Engages with customers in a confident and compelling manner, performing the full range of customer service duties and responsibilities, as assigned.

+ Strives to resolve customer concerns in a single interaction via telephone, written, or face to face communication.

+ Responds to a diverse set of customers with an equal level of confidence regardless of the issue at hand.

+ Works independently of support from a senior customer service representative, frequently utilizing the knowledge center, answering customer inquiries.

+ Routinely responds to customers with an in-depth product knowledge achieved through a continuously improving set of listening, analysis, quality focus, problem solving, and documentation skills.

+ Consistently exceeds results for internal adherence, efficiency, and inquiry timeliness.

+ Resolves standard and frequently non-routine, limited impact, customer inquiries, comments, and concerns with the most limited escalation consistent with company policies and processes.

+ Other duties as assigned or requested.

**EDUCATION**

**Required**

+ High School Diploma/GED

**Substitutions**

+ None

**Preferred**

+ None

**EXPERIENCE**

**Required**

+ 1-3 years experience in customer service or call center environment

**Preferred**

+ None

**LICENSES or CERTIFICATIONS**

**Required**

+ None

**Preferred**

+ None

**SKILLS**

+ Applies in-depth product knowledge obtained through ongoing cycles of working with routine and non-routine subject matter

+ Regardless of recurring and routine customer inquiries, comments, and concerns, approaches each and every interaction with superior listening skills

+ Multi-tasks with a high level of efficiency yet treats every customer as the most important during the interaction so as not to leave the customer with a hurried impression

+ Ability to ask effective probing and/or open and closed ended questions that will help in issue resolution in a conversational manner with customers, using verbal clues and system tools to develop tailored recommendations for the customer

+ Ability to master initial training competencies while demonstrating the ability to learn additional competencies through additional training

+ Ability to de-escalate challenging customer inquiries, comments, and concerns while delivering necessary information consistent with Company policies and processes

**LANGUAGE REQUIREMENT (Other than English)?**

None

**Travel Requirement**

0% - 25%

**PHYSICAL, MENTAL DEMANDS AND WORKING CONDITIONS**

**Position Type**

Office-based

Teaches/Trains others regularly

Rarely

Travels regularly from the office to various work sites or from site-to-site

Does Not Apply

Works primarily out-of-the office selling products/services (Sales employees)

Does Not Apply

Physical Work Site Required

No

Lifting up to 10 pounds

Rarely

Lifting 10 to 25 pound

Rarely

Lifting 25 to 50 pounds

Rarely

**_Disclaimer:_** _The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job._

**_Compliance Requirement:_** _This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies._

_As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy._

_Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements._

**Pay Range Minimum:**

$19.27

**Pay Range Maximum:**

$26.88

_Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations. The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets._

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, age, religion, sex, national origin, sexual orientation/gender identity or any other category protected by applicable federal, state or local law. Highmark Health and its affiliates take affirmative action to employ and advance in employment individuals without regard to race, color, age, religion, sex, national origin, sexual orientation/gender identity, protected veteran status or disability.

EEO is The Law

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Sexual Orientation/Gender Identity ( _https://www.eeoc.gov/sites/default/files/migrated\_files/employers/poster\_screen\_reader\_optimized.pdf_ )

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact number below.

For accommodation requests, please contact HR Services Online at [email protected]

California Consumer Privacy Act Employees, Contractors, and Applicants Notice

Req ID: J254945

**Company :**

Highmark Inc.

**Job Description :**

**JOB SUMMARY**

This job resolves standard and occasional non-standard customer inquiries, comments, and concerns by applying a seamless and positive customer experience gained through many recurring cycles of on the job work engagement.

**ESSENTIAL RESPONSIBILITIES**

+ Engages with customers in a confident and compelling manner, performing the full range of customer service duties and responsibilities, as assigned.

+ Strives to resolve customer concerns in a single interaction via telephone, written, or face to face communication.

+ Responds to a diverse set of customers with an equal level of confidence regardless of the issue at hand.

+ Works independently of support from a senior customer service representative, frequently utilizing the knowledge center, answering customer inquiries.

+ Routinely responds to customers with an in-depth product knowledge achieved through a continuously improving set of listening, analysis, quality focus, problem solving, and documentation skills.

+ Consistently exceeds results for internal adherence, efficiency, and inquiry timeliness.

+ Resolves standard and frequently non-routine, limited impact, customer inquiries, comments, and concerns with the most limited escalation consistent with company policies and processes.

+ Other duties as assigned or requested.

**EDUCATION**

**Required**

+ High School Diploma/GED

**Substitutions**

+ None

**Preferred**

+ None

**EXPERIENCE**

**Required**

+ 1-3 years experience in customer service or call center environment

**Preferred**

+ None

**LICENSES or CERTIFICATIONS**

**Required**

+ None

**Preferred**

+ None

**SKILLS**

+ Applies in-depth product knowledge obtained through ongoing cycles of working with routine and non-routine subject matter

+ Regardless of recurring and routine customer inquiries, comments, and concerns, approaches each and every interaction with superior listening skills

+ Multi-tasks with a high level of efficiency yet treats every customer as the most important during the interaction so as not to leave the customer with a hurried impression

+ Ability to ask effective probing and/or open and closed ended questions that will help in issue resolution in a conversational manner with customers, using verbal clues and system tools to develop tailored recommendations for the customer

+ Ability to master initial training competencies while demonstrating the ability to learn additional competencies through additional training

+ Ability to de-escalate challenging customer inquiries, comments, and concerns while delivering necessary information consistent with Company policies and processes

**LANGUAGE REQUIREMENT (Other than English)?**

None

**Travel Requirement**

0% - 25%

**PHYSICAL, MENTAL DEMANDS AND WORKING CONDITIONS**

**Position Type**

Office-based

Teaches/Trains others regularly

Rarely

Travels regularly from the office to various work sites or from site-to-site

Does Not Apply

Works primarily out-of-the office selling products/services (Sales employees)

Does Not Apply

Physical Work Site Required

No

Lifting up to 10 pounds

Rarely

Lifting 10 to 25 pound

Rarely

Lifting 25 to 50 pounds

Rarely

**_Disclaimer:_** _The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job._

**_Compliance Requirement:_** _This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies._

_As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy._

_Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements._

**Pay Range Minimum:**

$19.27

**Pay Range Maximum:**

$26.88

_Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations. The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets._

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, age, religion, sex, national origin, sexual orientation/gender identity or any other category protected by applicable federal, state or local law. Highmark Health and its affiliates take affirmative action to employ and advance in employment individuals without regard to race, color, age, religion, sex, national origin, sexual orientation/gender identity, protected veteran status or disability.

EEO is The Law

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Sexual Orientation/Gender Identity ( _https://www.eeoc.gov/sites/default/files/migrated\_files/employers/poster\_screen\_reader\_optimized.pdf_ )

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact number below.

For accommodation requests, please contact HR Services Online at [email protected]

California Consumer Privacy Act Employees, Contractors, and Applicants Notice

Req ID: J254950

**Job Summary:**

+ Answer telephones with a heavy call volume and direct calls with accuracy

+ Maintain count list of items received or shipped and check against bill of lading, recording any discrepancies

+ Prepare all paperwork and the repackaging of all OS&D freight

+ Maintain accurate records to report all OS&D freight issues on a daily or weekly basis to terminal management

+ Maintain a clean and organized OS&D area

+ Contact customers and coordinate delivery times to schedule appointments for freight delivery

+ Identify freight bills requiring special delivery instructions

+ Respond to customer inquiries regarding bill of lading and provide proof of delivery to customers by contacting other departments and/or terminals to trace shipments

+ Respond to customer complaints concerning billing or services rendered, referring complaints or service failures to designated departments for investigation, resolution, and follow-up with the customer

+ Investigate, resolve, and respond to inquiries from customers regarding overages, shortages, and damaged freight issues, including Hazmat Materials

+ Verify and process paperwork and procedures concerning claims, charges and tracing of freight

+ Scan and/or image bill of lading receipts

+ Transfer information from the bill of lading to the bill format to prepare bills for freight movement

+ Prepare bills for freight movement, applying the appropriate tariffs and charges to each shipment

+ Place shipments on-hand

+ Assist with handling dispatch phones to assist with customers and drivers

+ Regular attendance is required.

+ This is not an all-inclusive list of job requirements and/or duties and may not contain all mental and physical capabilities necessary to perform the job at all times due to circumstances. Operational, safety and other needs may require the employee to perform any and all other duties as assigned. Employees are expected, and must be able to perform all such duties and tasks.

**Qualifications:**

+ High School Diploma or General Education Degree (GED), or any combination of education and experience which would provide an equivalent background

+ Experience in billing, collections, tracing & OS&D preferred

+ Computer skills; proficient in MS Word and Excel required

+ AS400 experience strongly preferred

+ Strong customer service skills

+ Good clerical skills

+ Possess excellent verbal and written communication and listen skills

+ Must have the ability to proceed on regular tasks with occasional direction, while referring questionable situations to more experienced staff or management

+ Must have the ability to solve problems where solutions are easily identifiable and their solutions are standard and specifically defined

+ Experience in the transportation industry a plus although not required

+ Must be able to lift approximately 20 lbs., or more if required by the essential functions of the job

+ Must be able to comply with all company policies, rules, procedures and Code of Conduct

+ Must be able to interact well with others

+ Must be able to work independently, or in a team setting

+ Must be capable of working under tight time constraints in a high volume environment with multiple priorities

+ Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations / procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines

+ Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check

+ Must be authorized to work in the United States

**Physical Demands:**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee is frequently required to sit and use hands to fingers, handle, or feel or operate computers and other standard office equipment. The employee is occasionally required to stand; walk, lift, twist, turn and reach with hands and arms. The employee must be capable of lifting a minimum of 20 lbs., or more if required by the essential functions of the job.

**Work Environment:**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to work near moving mechanical parts and fumes or airborne particles. The employee may be required to work in high/precarious places, with hazardous materials, and in various weather conditions. The noise level in the work environment ranges from quiet to loud as required by the essential functions of the job.

Estes values a diverse workforce and affirmatively promotes a company culture that embraces the concept that outcomes are improved when our workforce is made up of people with different viewpoints. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other characteristic protected by law. Come find your new career at Work4Estes.com! Applications are accepted online only through this website. If you need an accommodation to apply, call the number on the website.

**Pay Range:** $21.00 - $23.50 / hour

**Description**

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

**Job Title:** Office Coordinator

**Principal Duties and Responsibilities**

+ Answer incoming phone calls and greet visitors, directing them to their appropriate destination.

+ Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.

+ Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.

+ Maintain the postage meter, order supplies, and add postage as needed.

+ Manage all overnight shipping, including receiving, tracking, and supplies.

+ Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.

+ Coordinate and order company attire, such as logo shirts and hats.

+ Maintain phone and cellular phone lists for the company.

+ Manage the training room and order food for meetings.

+ Review and break down invoices for office supplies and stationery.

+ Manage receipts related to P Card expenses and processing.

+ Arrange courier services and coordinate all blueprints pick-up and deliveries.

+ Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.

+ Manage the main fax machine and distribute all faxes.

+ Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

**Job Specifications** (incl. Education requirements, minimal experience, computer skills required, etc.)

+ Associates Degree preferred or equivalent experience.

+ 3+ years of office or administrative experience.

+ Basic computer and data entry skills.

+ Experience with Microsoft Office preferred.

+ Excellent customer service and interpersonal skills.

+ Strong written and communication skills.

+ Ability to handle confidential information with discretion and dependability.

+ Ability to effectively prioritize tasks

+ Professional demeanor and presentation required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

\#Mesa

\#LI-mesa

\#LI-hvacjobs

\#LI-Onsite

*D.R. Horton, Inc., the largest homebuilder in the U.S.,*was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website atwww.drhorton.comfor more information.

*D.R. Horton, Inc.*is currently looking for an _*Administrative Assistant -FS*_in the Branch Department. The right candidate will provide general administrative assistance to various Executives or Department Heads.

*Essential Duties and Responsibilities*include the following. Other duties may be assigned.

* Perform general administrative duties
* Prepare presentations, special reports, memoranda, word processing, spreadsheets, etc.
* Compose departmental meeting minutes
* Responsible for sorting departmental mail
* Responsible for ordering departmental office supplies
* May be responsible for reception and telephone duties
* May be required to make meeting and travel arrangements
* May be responsible for sorting and coding invoices to be sent to Accounting
* Various special projects monthly/quarterly as directed by the Executive or Department Head
* Conduct all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company

*Education and/or Experience*

* Associate degree
* One to three years of related experience and/or training
* Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
* Proficiency with MS Office and email

*Preferred Qualifications*

* Strong communication skills
* Ability to multi-task and attention to detail

Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including:

* Medical, Vision and Dental
* 401(K)
* Employee Stock Purchase Plan
* Flex Spending Accounts
* Life Insurance
* Vacation, Sick, Personal Time and Company Holidays

*/Build YOUR future with D.R. Horton, America’s Builder. #WeBuildPeople2/*

Followus on social media @hortoncareers for an inside look at our company and connect with us on LinkedIn for up to date job listings!

LinkedIn, Twitter, Facebook, Instagram

**Job:** **Other*

**Organization:** **Mortgage*

**Title:** *Administrative Assistant-FS*

**Location:** *Arizona-Scottsdale*

**Requisition ID:** *2407299*

**Position Summary**

The Specimen Processing Clerk I is responsible for supporting the department with all clerical and ancillary duties in creating and accessioning clinical cases for patient output. They are responsible for upfront processing of patient samples including performing video receipt of incoming specimens, data entry of patient information into the Laboratory Information System (LIS), labeling of patient samples, handling discrepancies to obtain needed documentation, and activating patient cases. In addition, the Specimen Processing Clerk is responsible for working cross-functionally with various departments, routinely ensuring quality by confirming sample labeling and documentation match the LIS and performing routine audits of all patient samples within the department. While maintaining job functions, the Specimen Processing Clerk is to progress in their learning of the regulations (CLIA, CAP and NYS) which the laboratory functions. This position works under the direction of the Supervisor and follows standard laboratory procedures and policies.

**Job Responsibilities**

+ Perform Video Receipt of incoming specimens – opening packages and organizing specimens and associated documents for clinical processing.

+ Creates patient cases including the setting up of new patient cases in the Laboratory Information System (LIS), entering of specimens in case, labeling patient samples, attaching relevant documents, and opening any discrepancies as needed.

+ Manages patient cases including updating information in the LIS, entering of specimens in case, labeling patient samples, attaching relevant documents, verifying all information previously entered in the case is accurate.

+ Quality Control checking information for accuracy in the LIS compared against the patient paperwork received and uploaded to LIS (Information provided on Requisitions, Pathology Reports, Demographics, etc.).

+ Opens and closes specimen and case discrepancies to ensure accurate information and processing of specimens in a timely fashion. Communicates with Customer Support to perform outreach as needed to obtain documentation.

+ Identifies the appropriate pathology diagnosis corresponding to the sample received, enters the diagnosis into the patient case, opens a discrepancy if diagnosis in not testable/non-malignant.

+ Responsible for identifying and handling unique processing requirements of special pathology accounts to provide client satisfaction.

+ Performs 1st QC of all data entry points.

+ Activate cases, print slides for microtomy, and order H&E tests.

+ Transport cases between departments as needed (departments include Lab Operations, IHC, and PA).

+ File cases in proper activation date order at various staging areas throughout the laboratory.

+ Work cross-functionally with various departments including Customer Support, Billing, IHC, Lab Operations, Pathology Assistants, Pathologists and Reporting.

+ Manages lab queues and performs audits of daily auto-generated reports to ensure quality.

+ Responsible for filing, tracking, retrieval, and accurate record keeping.

+ Maintains diagnostic viability of all specimens and ensures correct patient labeling of all materials.

+ Thoroughly document case activities within the Laboratory Information System (LIS) and SharePoint database when necessary.

+ Monitor the department email inbox and address inquiries in a timely manner.

+ Operate, maintain, and troubleshoot equipment including slide printers, label printers, document scanners, and basic office equipment.

+ Responsible for proper handling, storage, and send-out of patient documentation.

+ Responsible for identifying and utilizing resources to overcome challenges. Resources include documentation (SOPs, Job Aids, etc.) and human resources (peers, trainers, and leaders).

+ Assists as needed to perform other related duties and special projects to support the laboratory as required.

+ Accepts other duties as assigned.

**Required Qualifications**

+ High School diploma or equivalent.

+ Years of experience (0-1 years).

**Preferred Qualifications**

+ Previous medical field or laboratory experience preferred.

**Physical Demands**

+ Will work at a computer majority of the time and use office equipment such as copiers, fax machines, and PDF scanners.

+ Visual acuity and analytical skill to distinguish fine detail. Ability to pass a visual color discrimination test.

+ Manual dexterity to use common laboratory equipment and perform sterile techniques as required.

+ Must possess ability to sit and/or stand for long periods of time.

+ Must possess ability to perform repetitive motion.

+ Ability to lift up to 30 pounds.

+ May have exposure to high noise levels in the data center, fumes and bio-hazardous material in the lab environment. Exposure to formaldehyde, xylene, DAB and alcohol which emit fumes. The formaldehyde, xylene, and DAB are carcinogenic.

+ May be required to handle blood-borne pathogens and general laboratory reagents.

+ May have exposure to extreme temperatures, high noise levels, fumes and biohazardous material/chemicals including formalin in the lab environment.

**Training**

+ All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

**Other**

+ Work Schedule: Tuesday to Saturday (2pm-10:30pm) or Tuesday to Friday (2pm-12:30am).

+ This position requires periodic travel and some evenings, weekends and/or holidays.

**Conditions of Employment:** Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Caris Life Sciences is a leading innovator in molecular science and artificial intelligence focused on fulfilling the promise of precision medicine through quality and innovation.

Caris is committed to quality and excellence at our state-of-the-art laboratories. Learn more about our tissue lab and the advanced technologies that are helping improve the lives of cancer patients.

WHY CANYON STATE ELECTRIC?

Join our award-winning construction team in Arizona! As Arizona’s single-source solution for electrical construction, we prioritize your well-being by offering full benefits, career growth, and fun perks like team-building activities. We support your skill development and career goals. Choose Canyon State Electric, voted the Best Place to Work in Phoenix since 2018.

+ Awarded Top Workplaces 2024

+ Arizona’s Most Admired Companies for 2022

+ Arizona Corporate Excellence Award 2022

+ Ranking Arizona’s Best Place to Work (2018 - 2022)

+ Ranking Arizona’s Best Workplace Culture (2019 - 2022)

+ 2022 Best in Business

+ 5000 (2021)

THE POSITION:

We are looking for a Office Manager who is EFFICIENT, DETAIL-ORIENTED, AND PRECISE. You enjoy multi-tasking and keeping busy. You can accomplish things quickly without sacrificing quality. You can take on a task with little direction and run with it! You are able to take control as needed. You can drive results and have no problem following up until the job is done. You have outstanding people skills and know-how to communicate with and manage a variety of different personalities with ease.

RESPONSIBILITIES:

+ Calendar management Organize and maintain the executive’s calendar, scheduling meetings, appointments, and events while ensuring there are no conflicts.

+ Manage the office's incoming traffic and support visitors as needed

+ Coordinate all aspects of events, including venue selection, catering, transportation, and accommodation, while managing the event budget and ensuring smooth execution.

+ Complete personal and business-related errands such as shopping, delivering documents, and picking up supplies to support daily operations.

+ Arrange travel by booking flights, hotels, and transportation, creating detailed itineraries, and assisting with any travel-related issues.

+ Schedule maintenance and repairs for personal property and vehicles, keep track of inventory, and coordinate the use and transportation of assets.

+ Handle a wide range of tasks from administrative duties to personal requests, ensuring both personal and business needs are met efficiently.

+ Take on additional responsibilities as required, from special projects to urgent tasks, while identifying areas for process improvement and providing general support.

QUALIFICATIONS:

+ A High School Diploma or GED required

+ Associates degree preferred*

+ Fluent in English and Spanish required**

+ 3+ years of related experience in a similar position

+ Proficiency in using various software applications, including word processing, spreadsheets, presentation tools, and specialized business software, to efficiently perform daily tasks.

+ Ability to clearly and effectively convey information, ideas, and instructions both verbally and in writing, ensuring smooth and professional interactions with colleagues, clients, and stakeholders.

+ Expertise in prioritizing tasks, managing deadlines, and efficiently organizing work to maximize productivity and meet all commitments in a timely manner.

WHAT WE OFFER:

+ Industry leading pay and annual bonus

+ Generous benefits - including one health insurance plan at $0 cost to the employee only

+ 401k with 6% company match

+ Vacation / PTO starting at 3 weeks per year

+ Paid holidays - beginning immediately

+ Mobile IV nurses

+ Fun, family-oriented culture

+ Opportunities to give back to the community

+ Stable, long-term career - not just another job

+ Tools you need to succeed - technology, training, support

+ Yearly boot voucher

This position pay salary range is $65K to $85K.

BRING YOUR FRIENDS

+ Earn a $500 bonus* for every person you bring to work for CSE. There is no limit to the amount you can earn!

You can visit our website and learn more about what we do! https://canyonstateelectric.com

Canyon State Electric provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, citizenship status, age, disability, sex, sexual orientation, veteran status, or any other characteristic protected by applicable federal, state, or local laws, regulations, or ordinances.