About Us

Welcome to one of Arizona’s most beloved resorts: The Westin La Paloma Resort & Spa in Tucson. Our magnificent 250 acre desert resort is nestled in the foothills of Tucson's Santa Catalina Mountains and features 487 rooms and 60,000 square feet of meeting space.We have exciting employment opportunities to offer in our rooms division, food and beverage and administrative and general departments. There are health and welfare benefits for full-time associates and other offerings for all associates including paid time off, free meals daily in our associate dining room and a discounted travel benefit at any one of 6,000+ Marriott hotels worldwide. Want to learn more about joining our team? Join today!Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Assist the General Manager and Executive Committee in the administrative functions required for effective management of the hotel.

Responsibilities

+ Maintains all files, correspondence, and records in the department. Typing and filing.

+ Assists General Manager in all aspects of the Executive Office.

+ Coordinates meeting set-ups and performs minute taking, transcribing and distribution of the following: Executive Committee, Staff Meeting, and Miscellaneous Meetings.

+ Performs special requests of the General Manager such as travel arrangements (flight and room).

+ Performs telephone duties which require answering telephones, messages, forwarding calls to appropriate person, assisting caller in resolving questions.

+ Coordinates and delegates distribution of incoming and outgoing correspondence to in-house, HEI Hotels and Resorts and other areas.

+ Assists in organizing trace system to ensure all correspondence memos reports are completed, distributed properly and on appropriate time schedule.

+ Coordinates daily payroll for Executive Office.

+ Handles individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.

+ Comply with attendance rules and be available to work on a regular basis.

+ Perform any other job-related duties as assigned.

Qualifications

+ Must communicate well with guests.

+ Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.

+ Ability to access and accurately input information into a computer using Microsoft Office Suite software with or without reasonable accommodation.

+ Typing proficiency at a minimum of75 wpm with or without reasonable accommodation.

+ Ability to follow written and/or verbal instructions.

+ Hotel experience preferred.

+ High School Diploma, Bachelor’s Degree preferred

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs ​through EyeMed. ​Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.

Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job LocationsUS-AZ-Tucson

Posted Date7 hours ago(4/23/2024 12:08 PM)

Requisition ID2024-47735

CategoryOther

Position TypeRegular Full-Time

FLSA StatusNon-Exempt

Location NameThe Westin La Paloma Resort & Spa

MinUSD $55,000.00/Yr.