Job Title: Executive Assistant

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support our leadership team. This role involves complex calendar management, travel and expense coordination, and providing comprehensive administrative support to multiple directors. The position is critical in ensuring smooth operations and effective communication within the organization. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with integrity and discretion.

Responsibilities

+ Manage complex calendars and coordinate agendas for leaders.

+ Organize team activities and events, including offsites and all-team meetings.

+ Coordinate domestic and international travel arrangements and expenses.

+ Track key deliverables and coordinate ad hoc projects.

+ Establish productive partnerships and collaborate on a broad spectrum of issues.

+ Work independently with initiative and a natural curiosity about how things work.

Essential Skills

+ 5 years of high-level leadership support experience.

+ Proficiency in Microsoft Office Suite, with advanced knowledge of Outlook.

+ Excellent written and verbal communication skills.

+ Experience managing multiple projects and tasks concurrently.

Additional Skills & Qualifications

+ 7 years of high-level leadership support experience preferred.

+ Experience in a fast-paced, high-tech company.

+ Ability to handle confidential and sensitive information with discretion.

+ Experience with workspace planning and management.

Work Environment

The role is based in Seattle, Washington; Tempe, Arizona; or Arlington, Virginia, where our directors are located. This is a temporary position with very limited travel required, approximately 5% of the time. You will have the opportunity to collaborate across multiple organizations, gaining broad exposure and contributing to a team with a global footprint.

Pay and Benefits

The pay range for this position is $35.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tempe,AZ.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.